Scott Property Services

Administrative Services

SPS
ADMINISTRATIVE SERVICES


 

  • Coordinate overall operational management activities of the association as directed by the Board of Directors.
  • Direct day to day operations of the association through procedures in coordination with the Board of Directors.
  • Provide necessary support services to allow for the board to effectively carry out their duties and responsibilities.
  • Communication link between the board members and Owners/Residents of the association.
  • Attendance at all of the Board of Director Meetings, Annual Meeting/Elections, and committee meetings as needed.  This includes agenda preparation and bidding proposals for services, and general information to support agenda items and decision making.
  • Provide informational postings on the property and web site of Board Meetings, Committee Meetings, and general information.
  • Set up and maintain data bases not limited to owner/resident roster and up to date addresses and phone numbers for contact information; which is to serve as official association records.
  • Preparation of sale or lease paperwork of units and approval procedures, as needed.
  • Review of association contracts for services being provided and assure that all services are being rendered according to the terms of the contract.
  • Knowledge of and reference to all association legal documents.
  • Cost analyze all routine purchases to the best quality and price availability. 
  • Obtain bids/quotes, and submit them to the board for approval.
  • Directing the enforcement of community covenants and restrictions by issuing violation notices in the name of the board or rules committee.
  • Assist board members in the selection of contractors and insurance providers and setting up complete filing systems for each.
  • Directing association’s personnel or contracted staff through policies made by the association board.
  • Performing site inspections of all association property on a scheduled basis through policy adopted by the board.